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Reasons A Corrected W2 is not required
 

Double accounting

New York wage

Illinois non-resident

Reciprocity

Non-taxing state

Equity reporting

Address changes

Double accounting
What is double accounting? And why do the states wages combined equal more than Federal wages? Accenture uses an accounting term called double accounting, where the resident state will show 100% of the wages while your work state will show the actual wages earned in that state. When filing the tax return, employees should not add the state wages together to get the Federal wages (Box 1). The only exception is New York.

 

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New York wage
Why are the New York wages equal to the Federal wages (box 1) even though I did not work the full year in New York? Effective in 2006, the state of New York requires that Box 16 equals the Federal wages (Box 1) on the W2. Accenture reports the correct wages earned for New York state in Box 14, under the description “NY Wage.” Per New York, employees should use form IT-203B to allocate the wages earned when filing taxes to avoid taxation on 100% of the income reports in Box 16.

 

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Illinois non-resident
I worked in Illinois, but I did not receive an IL W-2? When can I expect to receive the IL W-2? Effective in 2009, Accenture entered into an agreement with Illinois where a W2 will only be issued to an employee who resides or whose home office location is Illinois. All other employees will not receive an IL W2 and will not be required to file an IL state tax return.

If your home office is in IL but reside in the following states: Iowa, Kentucky, Michigan, Wisconsin, you will not receive a W2 for IL due to reciprocal agreement between IL and the resident states.

 

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Reciprocity
I worked in multiple states but I did not receive a W-2 for each state. When can I expect to receive the additional states W-2? Depending on your work and resident state, you will only receive a W2 for your resident state when a reciprocal agreement exists between both states. Please refer to the “guide to your W-2: for a complete listing of all states with reciprocal agreements.

 

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Non-taxing state
There are 10 states that do not impose a state income tax and do not require a W-2. The states are as follows: Alaska, District of Columbia (except for residents), Florida, Nevada, New Hampshire, South Dakota, Tennessee, Texas, Washington, Wyoming.

 

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Equity reporting
What is the difference between ESPP, stock options, and RSUs?
ESPP is income related to participation in the ESPP offering periods (ESPP23 and ESPP24) that ended during calendar year 2013. The income is reported in your Box 1, Box 3 (subject to the cap mentioned above) and Box 5 wages, as well as in Box 16 and Box 18, depending upon your primary state and local tax location in payroll.

Stock options are income related to the exercise of Accenture stock options during calendar year 2013. The income is reported in your Box 1, Box 3 (subject to the cap mentioned above) and Box 5 wages, as well as in Box 16 and Box 18, depending upon your primary state and local tax location in payroll. However, the vesting of Accenture stock options that occurred during 2013 is neither a W-2 reportable event nor a taxable event.

RSUs are given to employees who received release of Accenture LTD shares during calendar year 2013 related to an RSU grant. The income related to the release of RSU shares reported in Box 1, Box 16 and Box 18, depending upon your primary state and local tax location in payroll.

    Note: Also see the “PwC Equity Planner” website for more detailed information, which can be found by accessing Tax Information on the myholdings website at https://myholdings.accenture.com.

    Sales of shares obtained through the ESPP program, and through exercise of stock options are not reported in an Accenture W-2 and are generally reported to the taxpayer on a 1099-B by the broker. For individuals who elected the net share delivery method (rather than payroll withholding) to fund tax liabilities related to the ESPP, the value related to shares sold to cover the tax liability will not be included in the 1099-B. For individuals who participated in share withholding to fund the liabilities related to an RSU release in 2013, the value related to shares sold to cover the tax liability will be included in an Accenture 1099-B.

 

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Address changes
The address on the W-2 is incorrect. Can I get a corrected W-2?

The address on the W-2 is correct as this is your mailing address and all of your Accenture mail will be sent to this address. No correction to your W-2 is required. Per the IRS, you do not need a corrected W-2 reflecting the correct address. However, you can request that a paper copy of the W2 be mailed to the correct address.

 

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Electronic W-2 FAQs
 

What is a W-2?

What is a W-4 and how do I change it?

How do I register to receive my W-2 electronically?

What happens if I do not register to receive my W-2 electronically?

Can I continue to receive my paper W-2 and view my W-2 electronically?

 

How will I receive my W-2 if I terminate?

Will the IRS accept a W-2 that has been printed from an electronic file?

Do I need to register every year to receive my W-2 electronically?

Can I change my W-2 contact information?

Can I cancel my electronic W-2 registration?

 

Can I access my electronic W-2 from my home computer?

Who has access?

Can I access the electronic W-2 website anytime?

Can I print original and duplicate W-2s from the website?

Can I download original and duplicate W-2s into tax software?

 

How long will my electronic W-2 remain accessible on the website?

What if the address on my W2 reflects my old address or is incorrect?

Why does my New York State wages equal by Box 1?

What should I do if I need another copy of my W-2?

Who do I contact with questions about the information on my W-2?

What should I do if I need to correct the information on my W-2?

What is the turnaround time for a corrected W-2 request?

How can I check the status of a duplicate or corrected W-2 request?

What is the turnaround time for a duplicate W-2 request?

 

What if I need a duplicate W-2 for a prior year?

How secure is my information?

Do all states I work in during the year appear on my W-2?

 

I show resident state wages equal to my federal wages, yet I’ve only paid partial tax in my resident state-am I under withheld?

 

I terminated from Accenture, but I received a W-2 for 2013. I did not work for Accenture in 2013. Why did I receive a W-2?

 

What is Imputed Life?

 

Why does Box 16 add up to more than Box 1?

How to compare my 12/15 earnings statement to Box 1 on my W2?

 

Why does the amount on my W-2 not match my 12/31 earnings statement?

Why is “Retirement Plan” on Box 13 checked?

Sign up for Electronic W-2

 

 

What is a W-2?

Form W-2 Wage and Tax Statement is a United States Internal Revenue Service (IRS) form that enables employees to file their personal tax returns and provides the IRS, Social Security Administration and other taxing agencies the means to track individuals’ tax obligations.  Form W-2 reports all wages paid and taxes withheld during a particular calendar year.

 

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What is a W-4 and how do I change it?

Form W-4 Employee’s Withholding Allowance Certificate is a United States Internal Revenue Service (IRS) form that enables employees to provide and change their tax withholding information and enables employers to withhold the correct income tax from employees’ wages.  Form W-4 contains the employee’s name, address, Social Security Number, marital status, and personal withholding allowances. If you need to change your US Form W-4 submit a new W4 or state tax form using myRequests. You can find blank forms on PeopleLink. Once you have completed the form, attach the completed form to myRequests under Ask a Question, category "Tax-US" and subcategory "W4 Exemption Change."  

 

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How do I register to receive my W-2 electronically?
Log on to this website any time during the year to register for electronic delivery of your W-2. You will receive an electronic W-2 for the current tax year and all future tax years. Please reference the "How to Use W-2 eXpress" link on this website for step-by-step instructions on how to register for an electronic W-2.

 

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What happens if I do not register to receive my W-2 electronically?
You will receive a paper Form W-2 in the mail.

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Can I continue to receive my paper W-2 and view my W-2 electronically?
No, you will not have the opportunity to receive both paper and electronic W-2s.

 

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How will I receive my W-2 if I terminate?

If you are registered for electronic delivery of your W-2, you will still be able to receive an electronic W-2 if you terminate. To ensure that a terminated employee receives a notification regarding the availability of an electronic W-2, the e-mail address and other contact information in the W-2 eXpress Account Information must be current. Please reference the “How to Use W-2 eXpress” link on this website for step-by-step instructions on how to change your W-2 contact information. If you are not registered for electronic delivery of your W-2, you will receive a paper W-2 at your last mailing address on file with Accenture.

 


Will the IRS accept a W-2 that has been printed from an electronic file?
Yes, the IRS will accept a W-2 in this format.

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Do I need to register every year to receive my W-2 electronically?
No, you do not need to register every year. Once you have registered to receive your W-2 electronically, you will receive all of your W-2s electronically unless you cancel your registration in the program.

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Can I change my W-2 contact information?
Yes, you can change your W-2 contact information on W-2 eXpressSM. Please reference the "How to Use W-2 eXpress" link on this website for step-by-step instructions on how to change your W-2 contact information.

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Can I cancel my electronic W-2 registration?

Yes, you can cancel your electronic W-2 registration using the Electronic W-2 Website. You will receive a paper W-2 in the mail instead.

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Who has access?
Current and former Accenture employees who are working or have worked in the United States have access to the W-2 Website. If you are a new employee, please allow 2-3 weeks for access to this website. Former employees who are serving in a contractor role at Accenture should use the Enterprise ID which they had as employees instead of their new contractor Enterprise ID. If you do not know your previous Enterprise ID or password, please contact CIO Application Support for assistance.


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Can I access my electronic W-2 from my home computer?
Yes, you can access the Electronic W-2 Website from anywhere you have Internet access, such as work, home or the public library.

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Can I access the electronic W-2 website anytime?
Yes, you can access the Electronic W-2 Website 24 hours a day, 7 days a week, all year.

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Can I print original and duplicate W-2s from the website?
You can print electronic W-2 documents from Adobe Acrobat on standard 8 1/2 x 11 size paper. The IRS will accept a W-2 in this format. Please reference the "How to Use W-2 eXpress" link on this website for step-by-step instructions on how to  view and print your W-2.

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Can I download original and duplicate W-2s into tax software?
No, electronic W-2 documents cannot be downloaded into personal tax preparationsoftware due to Accenture information security policies. Information from electronic W-2 documents must be typed into personal tax preparation software. 

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How long will my electronic W-2 remain accessible on the website?
If you received your original W-2 electronically, you can access and print it until the end of the calendar year in which you received it (e.g., access 2013 W-2 until December 31, 2014). After the end of the year, you will no longer be able to access your electronic W-2 directly, but you can request a duplicate W-2 from W-2 eXpressSM. Please reference the “How to Use W-2 eXpress” link on this website for step-by-step instructions on how to request a duplicate W-2.

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What if the address on my W2 reflects my old address or is incorrect?
If an employer sends an incorrect address or has an old mailing address on form W-2, but all other information on the form is correct, a Form W-2C, Corrected Wage and Tax Statement, should not be filed just to correct an address.  A copy of form W-2 can be sent in a “new” envelope with the correct address.  This is confirmed validation by IRS of the new/corrected address.

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Why does my New York State wages equal by Box 1?
For any employee who either was a resident of or worked in New York State for any part of the year, there is a requirement that the amount of wages that must be reported in box 16 (State wages, tips, etc.) must equal that of box 1 federal Form W-2, Wages, tips, other compensation for federal income tax purposes. When you are completing your New York state Part-Year Resident, Non-Resident, or Resident Income Tax Return, the amount that should be reported as Wages, salaries, tips, etc on line 1 should be the actual amount of wages earned in the state, which can be found on box 14. 

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What should I do if I need another copy of my W-2?

If you received your original W-2 electronically, you can access and print it until the end of the calendar year in which you received it (e.g., access 2013 W-2 until December 31, 2014). After the end of the year, you will no longer be able to access your electronic W-2 directly, but you can request a duplicate W-2 from W-2 eXpressSM. If you received your original W-2 via the mail, you can request a duplicate W-2 from W-2 eXpressSM. Please reference the “How to Use W-2 eXpress” link on this website for step-by-step instructions on how to request a duplicate W-2. You will receive a duplicate W-2 immediately if you view and print it from the website and within 2 hours if you request it via fax; mailed duplicates will be sent within 2 days.

Starting on January 1, 2012, there will be an 18.00 cost for prior years (2010 – 2012) W2 copies for all employees.

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Who do I contact with questions about the information on my W-2?
If you have a question about how to read your W-2, please reference the "Guide to Your W-2 Form" link on this website for a description of the information on your W-2.

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What should I do if I need to correct the information on my W-2?
You can request a corrected w-2 for the years 2010 through 2013. Please reference the "How to Use W-2 eXpress" link on this website for step-by-step instructions on request a correction to a W-2.  

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What is the turnaround time for a corrected W-2 request?
Once it is reviewed, you will receive your corrected W-2 or a W-2 correction denial in 10 days via the mail.

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How can I check the status of a duplicate or corrected W-2 request?
You can view 24 months of transactions and order status on W-2 eXpressSMPlease reference the "How to Use W-2 eXpress" link on this website for step-by-step instructions on how to check the status of a W-2 duplicate or correction request.

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What is the turnaround time for a duplicate W-2 request?
You will receive your duplicate W-2 immediately if you view it and print it from the website, in 2 hours if you request it via fax, and in 2 days if you request it via mail.

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What if I need a duplicate or corrected W-2 for a prior year?

 

You can request a duplicate W-2 for the years 2010 through 2013 from W-2 eXpressSM. Please reference the "How to Use W-2 eXpress" link on this website for step-by-step instructions on how to request a duplicate W-2 or request a correction to a W-2. 


Note* - stating January 1, 2012, there will be an $18.00 cost for prior years (2010 – 2012) W2 copies for all employees.

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How secure is my information?
The site takes precautions to maintain the privacy and security of your information.  For example, you're required to enter your Enterprise ID and Password before any personal or financial information can be displayed.  This site encrypts all of the information exchanged between its server and your browser.  Also, if there's no activity on a page for five minutes, the site automatically logs you off.  When that happens, you need to log in again with your Enterprise ID and Password at https://w2.accenture.com.

 

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Do all states I work in during the year appear on my W-2?
No, states that have reciprocity agreements and states that do not have income tax withholding do not appear on your W-2. The reciprocity agreement states that if you are a resident of a certain state and work in another state, you do not have to pay the tax in the work state. Following is a list of these states. If your resident state appears below, you should not see a reciprocal state on your W-2. Please keep in mind that reciprocity agreements between states do not include localities. For example, Pennsylvania residents do have to pay Cincinnati local tax.

 

Resident State

Reciprocal State

Illinois

Iowa, Kentucky, Michigan, Wisconsin

Indiana

Kentucky, Michigan, Ohio, Pennsylvania, Wisconsin

Iowa

Illinois

Kentucky

Illinois, Indiana, Michigan, Ohio, Virginia, West Virginia, Wisconsin

Maryland

Pennsylvania, Virginia, West Virginia

Michigan

Illinois, Indiana, Minnesota, Kentucky, Ohio, Wisconsin

Minnesota

Michigan, North Dakota

Montana

North Dakota

New Jersey

Pennsylvania

North Dakota

Minnesota, Montana

Ohio

Indiana, Kentucky, Michigan, Pennsylvania, West Virginia

Pennsylvania

Indiana, Maryland, New Jersey, Ohio, Virginia, West Virginia

Virginia

Kentucky, Maryland, Pennsylvania, West Virginia

West Virginia

Kentucky, Maryland, Ohio, Pennsylvania, Virginia

Wisconsin

Illinois, Indiana, Kentucky, Michigan

The following states do not have income tax withholding and will not appear on your W-2. Please note that when you work in a state that does not have an income tax, you will be taxed in your resident state for those hours reported to one of the states listed below.

No Tax States:  Alaska, District of Columbia (except for residents), Florida, Nevada, New Hampshire, South Dakota, Tennessee, Texas, Washington, Wyoming

 

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I show resident state wages equal to my federal wages, yet I’ve only paid partial tax in my resident state—am I under withheld?
If your W-4 form was filled out correctly, you should not be under withheld on your resident state wages earned at Accenture. The mitigating factor is a credit each resident state offers for taxes paid out of state. For wages also taxed in other states, your resident state will grant you a credit, thereby reducing your resident state tax obligation.

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I terminated from Accenture, but I received a W-2 for 2013. I did not work for Accenture in 2013. Why did I receive a W-2?
The W-2 that you received was for delivery of Accenture LTD shares in 2013 that were released. This information is reported in box 1, 16, and 18. The social security on the RSU's vested and was reported in 2013.

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What is Imputed Life?
Imputed Life is the value of group term life insurance coverage in excess of $50,000. Federal law states that the value of coverage in excess of $50,000 is included in income and taxable to the employee - including retirees and unpaid leave of absence employees.

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Why does Box 16 add up to more than Box 1?
In some cases, the total of all state taxable wage amounts will add up to more than the total federal taxable wages. There are two components used in determining where state taxes will be withheld: the resident state (where you reside) and the work state (which is a state other than your resident state). In order to ensure that you are taxed correctly in both your “resident” state and your “work” state, Accenture reports taxable wages to both states. However, even though wages are reported to both states, you do not overpay taxes. If the tax amount calculated for the “work” state is lower than the tax amount calculated for the “resident” state, the full amount will be paid to the “work” state with the difference remaining paid to the resident state. If the tax amount calculated for the “work” state is higher than the tax amount calculated for the “resident” state, the difference paid to the resident state will be zero. See examples below.
 

Example #1. California resident working half the pay period in Illinois, Illinois rate is 3%, California rate is roughly 7%. State taxable wages for the period equal $2,000.00.

On $1,000.00 (first fifty percent or half pay period) of state taxable wages, this California resident will pay the full 3% tax to Illinois and the difference of 4% to his/her home state of California. On $1,000.00 (second fifty percent or pay period) of state taxable wages, this California resident will pay 7% to his/her home state.

Pay Period Wages = $2000
50% of wages taxable in Illinois
Illinois wages = $1000               California wages = $2000
Illinois withheld = $30 (3%)       California withheld = $110 [$30 (3%) for
                                                       Illinois hours, $70 (7%) for California                                                          hours]

In this example, if we add up the employee’s state wages, they exceed his/her period wages. Even so, the employee has not been double taxed. Had the employee worked the full period in California, he/she would have paid a total of $140.00 to the state of California. In this example, the total tax paid to both states combined is $140.00 as well ($30 to Illinois and $110 to California).
 


Example #2. This is the same situation in reverse. An Illinois resident working half the period in California will pay the full California rate on those wages and pay nothing in Illinois, as the California rate is higher. In this example as well, the wages will be reported to both states. Even so, the system will record those same wages in Illinois. The period after the hours are reported to California, this employee will receive an Out-Of-Town (OOT) adjustment for the incremental difference between the two state rates since California has a higher tax rate than his/her resident state of Illinois.

Pay Period Wages = $2000
50% of wages taxable in California
Illinois wages = $2000                  California wages = $1000
Illinois withheld = $30 (3%)          California withheld = $70 (7%)

Again, combined state wages exceed the total wages, but the employee has not paid the full rate in both states.

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How to compare my 12/15 earnings statement to Box 1 on my W2?
 

·         Locate the year to date (YTD) total pay line (RED)

·         Add the amount to the YTD total imputed earning amount (BLUE),

·         Minus the YTD total pre-tax deductions amount (GREEN) and any YTD non-taxable amounts reflected in total pay (BLACK) (nontaxable amounts are as follows:  NetShrDel19NoTx, NetShrDel20NoTx, FracShareNonTax, Stk Opt Tax w/h, RSU NSD NonTxbl, VEIP FracShare). 

·         This calculation should equal the wages reported in Box 1.

 

Using the example below, the following would be used to determine the wages reported in Box 1:

Total taxable wages = $242,435.15 (add)

Total imputed earnings = $9361.04 (add)

Total pretax deductions = $18,315.36 (minus)

Total non-taxable amount reflected in total pay = $3452.87 (minus)

Total taxable income reflected in Box 1 = 230,027.96

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Why does the amount on my W-2 not match my 12/31 earnings statement?


The 2013 tax year ended with the 12/15/13 pay period. Therefore, your taxable wage does not include wages from the 12/16/13 – 12/31/13 pay period. The 12/31 pay period is paid in 2014, therefore, does not qualify as wages earned in 2013.

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Why is “Retirement Plan” on Box 13 checked?
Under the IRS rules for defined benefit plans, the Retirement Plan box is checked for individuals who were members of the Pension Plan or the Transfer Pension Plan at any time during the plan year ending within the calendar year. Thus, if an individual was a Pension Plan member at any time during the 5/31/2012 - 5/30/2013 plan year, the Retirement Plan box is checked on the individual's 2013 W-2. If an individual was a Transfer Pension Plan member at any time during the 7/1/2012 - 6/30/2013 plan year, the Retirement Plan box is checked on the individual's 2014 W-2.

There are different IRS rules for defined contribution plans. For profit sharing contributions under the Discretionary Profit Sharing Plan, the Retirement Plan box is checked for any individual who had a profit sharing contribution funded during the 2013 calendar year. (For profit sharing contributions, you look to whether a contribution was actually funded during the calendar year, rather than looking to the plan's 9/1 - 8/31 plan year.)

For 401(k) and matching contributions under the 401(k) Match and Savings Plan, the Retirement Plan box is checked for any individual who made 401(k) contributions and/or received matching contributions during the 2013 calendar year.

However, the 401(k) contributions an individual made during the short plan year from 7/1/2012 - 12/31/2013 is NOT considered in determining whether to check the individual's Retirement Plan box for the 2013 W-2. Under the IRS rules, if an individual made 401(k) contributions during the short 2013 plan year, the Retirement Plan box should have been checked on the individual's 2013 W-2 based on those contributions. The 2013 contributions are no longer relevant for purposes of completing the 2013 W-2s.

While Accenture Leaders are not eligible to participate in the Discretionary Profit Sharing Plan or the Pension Plan, the "Retirement Plan" box is checked for any new Accenture Leaders who was a member of the Pension Plan during the 5/31/2012 - 5/30/2013 plan year or who had a profit sharing contribution funded during 2013.

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Sign up for Electronic W-2
Everyone is encouraged to take advantage of Accenture’s electronic W-2 program for the 2013 tax year; this is the preferred delivery method for W-2s. Registration for electronic W-2 is currently available and will continue through January 10, 2014.  If you participated in previous years, you will not need to re-register.

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